Walk through everything Volunteer Shift Manager does, from your first shift to your end-of-year report. Real screens, plain language, and no demo call required.
Free plan included. No credit card, and volunteers never need an account.
Build your schedule
Group your work into programs, then add shifts under each one. Recurring every Saturday, a one-time park cleanup, or a full event day. Pick the date, the time, and how many spots you need. That's the whole setup.
New shift
Program
Date
Time
Spots needed
Location
The volunteer side
No account, no password, no app to download. A volunteer taps your link, picks a shift, enters their name and email, and they're in. They can add it to their calendar right away and manage everything from one personal page later.
Saturday Food Pantry
Sat, Jun 28 · 9:00 – 11:30 AM
Main warehouse · Maya R.
No account needed. We just emailed your link.
Your dashboard
The dashboard answers one question first: who is coming, and when. Today, this week, and later, each shift showing how full it is at a glance. No spreadsheet tabs, no scrolling a group chat to count heads.
Today
Saturday Food Pantry
Almost fullThis week
After-School Tutoring
FullFront Desk Welcome
OpenGarden Workday
Almost fullReminders
An email goes out 48 hours and 3 hours before each shift. A text lands 3 hours before for anyone who shared a phone number and said yes to SMS. You stop being the human reminder, and more people show up ready.
48h before
3h before
Email + SMS
Shift
They show up
From Riverside Food Bank
See you tomorrow at the pantry, Maya
Your shift is Saturday, Jun 28 from 9:00 to 11:30 AM at the main warehouse. Tap below to add it to your calendar or let us know if plans change.
Messaging
Send an email or a text to one shift, a whole program, or everyone you work with. See the full recipient list before you send, uncheck anyone who shouldn't get it, and schedule it for later if the timing matters.
Send to
Review list · 18 people
uncheck anyoneDay of
Print a clean roster, pull up a day sheet for the whole organization, or set a check-in screen on a tablet by the door. Volunteers check themselves in and the list updates as they arrive, so you always know who's here.
Saturday Food Pantry
Tap your name to check in
2 of 4 checked in · updates live
Hours and reporting
Hours add up on their own from completed shifts, with a dollar value attached using the national rate or one you set. When a grant report or board update is due, export a clean CSV and you're done.
642
Hours this quarter
$21,500
Value created
38
Volunteers
Hours by month
Make it yours · Engage
On the Engage plan, your signup pages carry your logo and brand colors, you can ask up to three short questions per shift, and you can collect a signed waiver once that carries across every future signup with your organization.
Brand kit
Your logo and colors on every signup page.
Custom questions
Waiver
Signed once, remembered for every future shift.
Not just recurring shifts
Building a fundraiser or a community event? Make one event with as many roles and time windows as you need. Registration from 8 to 10, game booth from 1 to 3, cleanup from 5 to 7. Volunteers browse one page, pick what fits their day, and you see who is covering what in a single view.
Example: Spring Fundraiser
Registration table
Game booth
Food tent
Cleanup crew
The Starter plan covers 50 volunteers, 30 upcoming shifts, plus email and SMS reminders, with no credit card and no trial clock. Engage adds the branding, waivers, and custom questions for nineteen dollars a month when you grow into them.
Set up your first shift in a few minutes and share the link today. No contract, no credit card, just a calmer way to coordinate.
Start for free